How to manage event attendees
The practical parts: knowing who bought, checking them in fast at the gate, and having a record of who actually attended — without a paper list.
UNITIC is a Nigerian event ticketing platform that helps organizers create events, sell digital tickets with guest checkout, deliver tickets to attendees by email, and verify tickets at the gate with unique scan-once QR codes — then withdraw ticket money to a Nigerian bank account.
Collect the data you actually need
Every UNITIC buyer provides a name and email at checkout — even with guest checkout, no account required. That is enough to know who bought, to reach them with updates, and to reconcile sales. You do not need (and should not collect) more than that at the point of sale.
Check attendees in at the gate
The gate is where attendee management lives or dies. Instead of a paper list with names you have to search, your team scans each attendee’s unique QR ticket. The scan:
- admits the attendee instantly,
- records their check-in time, and
- flags a ticket that has already been used.
Multiple scanners can work at the same time — one per entrance — and all scans update the same event in real time.
Know your real attendance
After the event, the difference between tickets sold and tickets scanned tells you your actual turnout. That is the number that matters for capacity planning, sponsors, and your report. You also see a tier-by-tier breakdown, so you know how many VIP guests actually showed up versus regular.
Communicate with attendees
Buyer emails are collected automatically at checkout. Use them to send event updates and reminders before the day — no separate sign-up sheet needed. Keep every promise you make in those emails, and never share the data beyond your organizing team.
Manage your next event’s attendees properly
Names and emails at checkout, scan-once gate check-in, live headcount, and a clean attendance report.
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